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Board Meeting Agenda & Minutes

September 21 2024

September 10, 2024 Minutes

PEORIA HEIGHTS PUBLIC LIBRARY

REGULAR MEETING

September 10, 2024

 

The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on September 10, 2024 in the Local History Room. Tom Horstmann called the meeting to order at 4:33 p.m.

 

ROLL CALL:    The following members answered the roll call: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. Absent: Lisa Brown.
Also present: Shawn Edwards, Director.

 

MINUTES:        The minutes of the regular meeting of August 2024 were approved as printed.

                          

PUBLIC COMMENTS:  No one from the public was present to offer comments.

 

BILLS:               After examining the bills, Patty Johnson moved, seconded by Amy Peck, that the bills be approved and paid. ROLL CALL VOTE:  Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
 

 

AUGUST TREASURER’S REPORT

September 10, 2024

 

HEIGHTS BANK CHECKING

BEGINNING BALANCE August 1, 2024..........................................................                             $5284.52

 

INCOME

                     Transfer from savings ............................ $30,000.00

                     Transfer from savings ...........................  $30,000.00

                     Fees, copier, book sale .............................. $595.52

                     Replacement tax ..................................  $15,672.22

                    

                      

TOTAL INCOME ........................................................ $76,267.74                                               76,267.74

 

EXPENSES
 

                   

                   TOTAL EXPENSES ................................. $46,781.49                                             $46,781.49

 

                   

ENDING BALANCE August 31, 2024                                                                                          $34,770.77

 

 

HEIGHTS BANK SAVINGS

BEGINNING BALANCE August 1, 2024....................................................                               $191,760.71

 

 

INCOME

 

                     Richwoods Real Estate ........................  $17,786.96

                    

 

                   

                   TOTAL INCOME ...................................... $17,786.96                                             $17,786.96

 

EXPENSES

 

                    Transfer to Checking 8/19........................ $30,000.00

                    Transfer to Checking 8/30 ......................  $30,000.00

                   

                   

                   TOTAL EXPENSES ................................. $60,000.00                                             $60,000.00

 

ENDING BALANCE August 31, 2024                                                                                        $149,547.67

 

 

ILLINOIS FUNDS MONEY MARKET

BEGINNING BALANCE August 1, 2024                                                                                     $884,050.51

 

 

INCOME

  

    Interest 7/31............................................................. $4,034.26

            

   

TOTAL INCOME ......................................................... $4,034.26                                               $4,034.26

 

EXPENSES

 

    ....................................................................................... $0.00

 

TOTAL EXPENSES ........................................................... $0.00                                                      $0.00

 

ENDING BALANCE August 31, 2024                                                                                      $888,084.77

 

 

E-PAY INVESTMENT

BEGINNING BALANCE August 1, 2024                                                                                         $7,530.37

 

INCOME

    

     Deposits....................................................................... $82.13

     Interest .......................................................................  $34.64

              

 

Total Income .................................................................. $116.77                                                  $116.77

                                                                                               

ENDING BALANCE August 31, 2024                                                                                          $7,647.14

 

 

E-PAY SETTLEMENT

BEGINNING BALANCE August 1, 2024                                                                                         $1,000.00

 

 

 

INCOME

    

     Deposit ....................................................................... $95.95

 

TOTAL INCOME .............................................................. $95.95                                                    $95.95

 

 

EXPENSES

 

    Service Charge ............................................................ $10.55

    Withdrawal ..................................................................  $85.40

 

 

  TOTAL EXPENSES ......................................................... $95.95                                                    $95.95
 

ENDING BALANCE August 31, 2024                                                                                           $1,000.00

 

 

HICKORY POINT BANK MONEY MARKET

BEGINNING BALANCE August 1, 2024                                                                                         $5,581.27

 

INCOME

    

Interest 7/31 ......................................................... $13.76
 

    

TOTAL INCOME .............................................................. $13.76                                                    $13.76

 

 

ENDING BALANCE August 31, 2024                                                                                           $5,595.03

 

 

HICKORY POINT BANK CD

BEGINNING BALANCE August 1, 2024                                                                                     $324,411.59

 

INCOME

    

Interest .................................................................. $0.00

    

TOTAL INCOME ................................................................ $0.00                                                      $0.00

 

 

ENDING BALANCE August 31, 2024                                                                                       $324,411.59

 

 

TREASURER’S REPORT: The August Treasurer’s Report was submitted and discussed. Lisa Reinholtz moved, seconded by Amy Peck, that the Treasurer’s Report be approved. ROLL CALL VOTE:  Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.

 

DIRECTOR’S REPORT

 

Director Edwards gave the following reports:

 

Two architectural firms met qualifications and submitted responses to the RFQ. Becci Bush moved, seconded by Stefanie Crawford to interview Dewberry and Engberg Anderson on September 21.

 

The annual financial audit was mostly performed remotely using digitized records provided by the library. Lori Salmi was on-site briefly in the past two weeks to discuss audit-related issues with Director Edwards and to review several physical invoices.

 

The CD at Hickory Point Bank was renewed for 13 months. The rate dropped a quarter point after the board’s approval of the renewal, so the term rate is 4.0%.

 

Due to injury, Jaime is working a reduced schedule of 20 hours per week.

 

Mary Anne is reworking the library’s website to be more accessible to patrons with disabilities. Since PDFs are difficult for screen readers and other accessibility technologies to manage, they will be replaced with text-based formats. Site graphics will be simplified.

 

The statewide e-resource package is accessible through our website due to Mary Anne’s efforts to create the needed pages and links.

 

PRESIDENT’S REPORT

 

Tom Horstmann announced that he will not seek re-election when his current board term expires.
 

NEW BUSINESS

 

The next meeting will be held Tuesday, October 8, 2024 in the Local History Room.

 

PUBLIC COMMENTS

 

No one from the public was present to offer comments.

 

ADJOURNMENT
 

With no further business to discuss, Tom Horstmann adjourned the meeting at 5:35 p.m.

September 21, 2024 Agenda

PEORIA HEIGHTS PUBLIC LIBRARY

Special Board Meeting

Architectural Firm Interviews

September 21, 2024, 10:00 a.m.

 

 

  1. Call to Order/Roll Call

 

  1. Public Comments

 

  1. Dewberry Presentation/Interview (10:00 a.m.)

 

  1. Break (12:00 p.m. – 1:30 p.m.)

 

  1. Public Comments

 

  1. Engberg Anderson Presentation/Interview (1:30 p.m.)

 

  1.  Board Discussion

 

  1.  Adjournment

October 8, 2024 Minutes

PEORIA HEIGHTS PUBLIC LIBRARY

REGULAR MEETING

October 8, 2024

 

The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on October 8, 2024 in the Local History Room. Tom Horstmann called the meeting to order at 4:32 p.m.

 

ROLL CALL: The following members answered the roll call: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. Absent: Lisa Brown.
Also present: Shawn Edwards, Director.

 

MINUTES: The minutes of the regular meeting of September 2024 were approved as printed.

                          

PUBLIC COMMENTS:  No one from the public was present to offer comments.

 

BILLS:  After examining the bills, Becci Bush moved, seconded by Patty Johnson, that the bills be approved and paid. ROLL CALL VOTE:  Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
 

 

SEPTEMBER TREASURER’S REPORT

October 8, 2024

 

HEIGHTS BANK CHECKING

BEGINNING BALANCE August 31, 2024........................................................ $35,348.34

 

INCOME

                     Transfer from savings ............................ $30,000.00

                    

                      

TOTAL INCOME ........................................................ $30,000.00                                             $30,000.00

 

EXPENSES
 

                   

                   TOTAL EXPENSES ................................. $64,650.02                                             $64,650.02

 

                   

ENDING BALANCE September 30, 2024                                                                                         $698.32

 

 

HEIGHTS BANK SAVINGS

BEGINNING BALANCE August 31, 2024..................................................                               $149,547.67

 

 

INCOME

 

                     Richwoods Real Estate ......................  $171,771.31

                     Interest 9/30 ............................................... $124.76

                    

 

                   

                   TOTAL INCOME .................................... $171,896.07                                            $171,896.07

 

EXPENSES

 

                    Transfer to Checking 9/16 ....................... $30,000.00

                   

                   

                   

                   TOTAL EXPENSES ................................. $30,000.00                                             $30,000.00

 

ENDING BALANCE September 30, 2024                                                                                 $291,443.74

 

 

ILLINOIS FUNDS MONEY MARKET

BEGINNING BALANCE August 31, 2024                                                                                   $888,084.77

 

 

INCOME

  

    Interest 7/31............................................................. $3,846.81

    Shares Purchased 9/16 ......................................... $15,672.22

            

   

TOTAL INCOME ....................................................... $19,519.03                                             $19,519.03

 

EXPENSES

 

    ....................................................................................... $0.00

 

TOTAL EXPENSES ........................................................... $0.00                                                     $0.00

 

ENDING BALANCE September 30, 2024                                                                               $907,603.80

 

 

E-PAY INVESTMENT

BEGINNING BALANCE August 31, 2024                                                                                       $7,647.14

 

INCOME

    

     Deposits....................................................................... $76.87

     Interest .......................................................................  $33.16

              

 

Total Income .................................................................. $110.03                                                  $110.03

                                                                                               

ENDING BALANCE September 30, 2024                                                                                    $7,790.33

 

 

E-PAY SETTLEMENT

BEGINNING BALANCE August 31, 2024                                                                                        $1,000.00

 

 

 

INCOME

    

     Deposit ..................................................................... $122.39

 

TOTAL INCOME ............................................................ $122.39                                                  $122.39

 

 

EXPENSES

 

    Service Charge ............................................................ $10.55

    Withdrawal ..................................................................  $85.40

 

 

  TOTAL EXPENSES ....................................................... $124.29                                                  $124.29
 

ENDING BALANCE September 30, 2024                                                                                        $998.10

 

 

HICKORY POINT BANK MONEY MARKET

BEGINNING BALANCE August 31, 2024                                                                                       $5,595.03

 

INCOME

    

Interest 7/31 ......................................................... $13.34
 

    

TOTAL INCOME .............................................................. $13.34                                                    $13.34

 

 

ENDING BALANCE September 30, 2024                                                                                     $5,608.37

 

 

HICKORY POINT BANK CD

BEGINNING BALANCE August 31, 2024                                                                                   $331,326.60

 

INCOME

    

Interest .................................................................. $0.00

    

TOTAL INCOME ................................................................ $0.00                                                      $0.00

 

 

ENDING BALANCE September 30, 2024                                                                                 $331,326.60

 

 

TREASURER’S REPORT: The September Treasurer’s Report was submitted and discussed. Stefanie Crawford moved, seconded by Lisa Reinholtz, that the Treasurer’s Report be approved. ROLL CALL VOTE:  Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.

 

DIRECTOR’S REPORT

 

Director Edwards gave the following reports:

 

Trustees discussed the September 21 architectural firm interviews with Dewberry and Engberg Anderson. Stefanie Crawford moved, seconded by Becci Bush to engage Engberg Anderson for the project outlined in the building program prepared by Fred Schlipf. ROLL CALL VOTE:  Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.

 

 

The board wants to again provide a holiday bonus to staff. After discussion with Director Edwards about what amount the budget will allow, Lisa Reinholtz moved to approve $100 bonuses for part-time staff and $150 bonuses for full-time staff. ROLL CALL VOTE:  Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.

 

Director Edwards signed a one-year contract with Comics Plus to provide library patrons with access to an extensive database of comic book, graphic novel and manga content. Staff are finalizing details of the rollout.

 

Filing dates for the April 1 Consolidated Election are November 11-18. Filing materials must be turned in to Director Edwards during this window.

 

The PH Grade School’s Trunk-or-Treat is scheduled for Sunday, October 20 from 4 to 5 p.m. Library staff will be in attendance.

 

 

PRESIDENT’S REPORT

 

There was no President’s Report for October.

 

 

NEW BUSINESS

 

The next meeting will be held Tuesday, November 12, 2024 in the Local History Room.

 

PUBLIC COMMENTS

 

No one from the public was present to offer comments.

 

ADJOURNMENT
 

With no further business to discuss, Tom Horstmann adjourned the meeting at 5:35 p.m.

November 12, 2024 Minutes

PEORIA HEIGHTS PUBLIC LIBRARY

REGULAR MEETING

November 12, 2024

 

The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on November 12, 2024 in the Local History Room. Tom Horstmann called the meeting to order at 4:40 p.m.

 

ROLL CALL:    The following members answered the roll call: Tom Horstmann, Lisa Reinholtz, Lisa Brown, Amy Peck and Patty Johnson. Absent: Becci Bush and Stefanie Crawford.
Also present: Shawn Edwards, Director.

 

MINUTES:        The minutes of the regular meeting of October 2024 were approved as printed.

                          

PUBLIC COMMENTS:  No one from the public was present to offer comments.

 

BILLS:               After examining the bills, Becci Bush moved, seconded by Patty Johnson, that the bills be approved and paid. ROLL CALL VOTE:  Ayes: Tom Horstmann, Lisa Reinholtz, Lisa Brown, Amy Peck and Patty Johnson. No Nays, motion carried.
 

 

OCTOBER TREASURER’S REPORT

November 12, 2024

 

HEIGHTS BANK CHECKING

BEGINNING BALANCE September 30, 2024.................................................                              $698.32

 

INCOME

                     Transfer from savings 10/4..................... $30,000.00

                     Fees, copier, books sale, etc. ..................... $660.25

                     Replacement Tax .................................. $27,683.76

                     Transfer from savings 10/25 .................. $20,000.00

                    

                      

TOTAL INCOME ........................................................ $78,344.01                                             $78,344.01

 

EXPENSES
 

                   

                   TOTAL EXPENSES ................................. $77,292.45                                             $77,292.45

 

                   

ENDING BALANCE October 31, 2024                                                                                          $1,749.88

 

 

HEIGHTS BANK SAVINGS

BEGINNING BALANCE September 30, 2024...........................................                               $291,443.74

 

 

INCOME

 

                     Richwoods Real Estate ........................  $39,619.61

                    

                    

                   TOTAL INCOME ...................................... $39,619.61                                              $39,619.61

 

EXPENSES

 

                    Transfer to Checking 10/4 ....................... $30,000.00

                    Transfer to Checking 10/25 ..................... $20,000.00

                   

                   

                   

                   TOTAL EXPENSES ................................. $50,000.00                                             $50,000.00

 

ENDING BALANCE October 31, 2024                                                                                      $281,063.35

 

 

ILLINOIS FUNDS MONEY MARKET

BEGINNING BALANCE September 30, 2024                                                                             $907,603.80

 

 

INCOME

  

    Interest 10/31........................................................... $3,830.53

    Shares Purchased ................................................ $27,683.76            

   

TOTAL INCOME ....................................................... $31,514.29                                             $31,514.29

 

EXPENSES

 

    ....................................................................................... $0.00

 

TOTAL EXPENSES ........................................................... $0.00                                                      $0.00

 

ENDING BALANCE October 31, 2024                                                                                    $939,118.09

 

 

E-PAY INVESTMENT

BEGINNING BALANCE September 30, 2024                                                                                $7,790.33

 

INCOME

    

     Deposits..................................................................... $126.24

     Interest .......................................................................  $33.00

              

 

Total Income .................................................................. $159.24                                                 $159.24

                                                                                               

ENDING BALANCE October 31, 2024                                                                                       $7,949.57

 

 

E-PAY SETTLEMENT

BEGINNING BALANCE September 30, 2024                                                                                  $998.10

 

 

 

INCOME

    

     Deposit ..................................................................... $142.08

 

TOTAL INCOME ............................................................ $142.08                                                $142.08

 

 

EXPENSES

 

    Service Charge ............................................................ $10.55

    Withdrawal ..................................................................  $85.40

 

 

  TOTAL EXPENSES ....................................................... $140.18                                                 $140.18
 

ENDING BALANCE October 31, 2024                                                                                          $1000.00

 

 

HICKORY POINT BANK MONEY MARKET

BEGINNING BALANCE September 30, 2024                                                                                $5,608.37

 

INCOME

    

Interest 7/31 ......................................................... $11.91
 

    

TOTAL INCOME .............................................................. $11.91                                                   $11.91

 

 

ENDING BALANCE October 31, 2024                                                                                         $5,620.28

 

 

HICKORY POINT BANK CD

BEGINNING BALANCE September 30, 2024                                                                            $331,326.60

 

INCOME

    

Interest .................................................................. $0.00

    

TOTAL INCOME ................................................................ $0.00                                                     $0.00

 

 

ENDING BALANCE October 31, 2024                                                                                     $331,326.60

 

 

TREASURER’S REPORT: The October Treasurer’s Report was submitted and discussed. Lisa Reinholtz moved, seconded by Amy Peck, that the Treasurer’s Report be approved. ROLL CALL VOTE:  Ayes: Tom Horstmann, Lisa Reinholtz, Lisa Brown, Amy Peck and Patty Johnson. No Nays, motion carried.

 

DIRECTOR’S REPORT

 

Director Edwards gave the following reports:

 

Engberg Anderson’s drafts of a framework agreement and a first service order for the building project were discussed by Director Edwards and Joe Huberty of EA. Final versions will be ready for board review this week.

 

The library renewed its annual database contract with NewsBank for electronic newspaper access. A new annual subscription for ComicsPlus started last month. The BookBrowse contract was not renewed due to low levels of usage.

 

Director Edwards presented library materials usage patterns from the past ten years. Graphs visualize the increase in circulation until the pandemic negatively affected usage in 2020. Circulation for all materials increases gradually and eventually rebounds to pre-pandemic levels for many types of materials. Media like audiobooks and movies are still widely used, but have not yet increased to pre-pandemic levels.

 

The village levy approval is scheduled for Tuesday, December 3 at 5:30 p.m.

 

November 11-18 are the filing dates for the Consolidated Election on April 1, 2025. Candidacy and petition forms should be turned in to Director Edwards during this period.

 

The gingerbread house decorating contest is coming up in December. Kits are already being distributed.

Krissy will schedule a gingerbread stomp event in January.

 

PRESIDENT’S REPORT

 

There was no President’s Report for October.

 

 

NEW BUSINESS

 

The next meeting will be held Tuesday, December 10, 2024 in the Local History Room.

 

PUBLIC COMMENTS

 

No one from the public was present to offer comments.

 

ADJOURNMENT
 

With no further business to discuss, Tom Horstmann adjourned the meeting at 5:35 p.m.

November 26, 2024 Agenda

PEORIA HEIGHTS PUBLIC LIBRARY

Special Board Meeting

Review of Architectural Firm Contracts

November 26, 2024, 4:30 p.m.

 

 

  1. Call to Order/Roll Call

 

  1. Public Comments

 

  1. Discussion/Approval of Framework Agreement and First Service Order

 

  1. Public Comments

 

  1.  Adjournment

December 10, 2024 Agenda

PEORIA HEIGHTS PUBLIC LIBRARY

BOARD MEETING

December 10, 2024, 4:30 p.m.

 

 

  1. CALL TO ORDER/ROLL CALL

 

  1. MINUTES OF PREVIOUS MEETING

 

  1. PUBLIC COMMENTS

 

    IV.       BILLS

 

  1. TREASURER’S REPORT

 

    VI.       DIRECTOR’S REPORT

 

Architect Update

Hickory Point Bank Branch Closure

Village Levy Approval

Ancel Glink Memorandum

Board Game Shelving Expansion

2025 Per Capita Grant Standards

Staff Reviews

Staff Holiday Party

Gingerbread Decorating Contest

 

   VII.      PRESIDENT’S REPORT

                                                                            

   VIII.     NEW BUSINESS                                                                  

 

                Next Meeting – Tuesday, January 14, 2025 – 4:30 p.m.

     

     IX.      PUBLIC COMMENTS

 

       X.      ADJOURNMENT

January 14, 2025 Agenda

PEORIA HEIGHTS PUBLIC LIBRARY

BOARD MEETING

January 14, 2025, 4:30 p.m.

 

 

  1. CALL TO ORDER/ROLL CALL

 

  1. MINUTES OF PREVIOUS MEETING

 

  1. PUBLIC COMMENTS

 

    IV.       BILLS

 

  1. TREASURER’S REPORT

 

    VI.       DIRECTOR’S REPORT

 

Architect Update

Meeting Room Roof

FY2023-2024 Audit Draft Review

Statements of Economic Interest

Peoria Proud March and Use of Parking Lot

Gingerbread Stomp

 

   VII.      PRESIDENT’S REPORT

                                                                            

   VIII.     NEW BUSINESS                                                                  

 

                Next Meeting – Tuesday, February 11, 2025 – 4:30 p.m.

     

     IX.      PUBLIC COMMENTS

 

       X.      ADJOURNMENT

September 10 2024
October 8, 2024
December 10, 2024
November 26, 2024
November 12, 2024
January 14, 2025
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816 E Glen Ave
Peoria Heights, IL 61616

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