Board Meeting Agenda & Minutes
September 10, 2024 Minutes
PEORIA HEIGHTS PUBLIC LIBRARY
REGULAR MEETING
September 10, 2024
The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on September 10, 2024 in the Local History Room. Tom Horstmann called the meeting to order at 4:33 p.m.
ROLL CALL: The following members answered the roll call: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. Absent: Lisa Brown.
Also present: Shawn Edwards, Director.
MINUTES: The minutes of the regular meeting of August 2024 were approved as printed.
PUBLIC COMMENTS: No one from the public was present to offer comments.
BILLS: After examining the bills, Patty Johnson moved, seconded by Amy Peck, that the bills be approved and paid. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
AUGUST TREASURER’S REPORT
September 10, 2024
HEIGHTS BANK CHECKING
BEGINNING BALANCE August 1, 2024.......................................................... $5284.52
INCOME
Transfer from savings ............................ $30,000.00
Transfer from savings ........................... $30,000.00
Fees, copier, book sale .............................. $595.52
Replacement tax .................................. $15,672.22
TOTAL INCOME ........................................................ $76,267.74 76,267.74
EXPENSES
TOTAL EXPENSES ................................. $46,781.49 $46,781.49
ENDING BALANCE August 31, 2024 $34,770.77
HEIGHTS BANK SAVINGS
BEGINNING BALANCE August 1, 2024.................................................... $191,760.71
INCOME
Richwoods Real Estate ........................ $17,786.96
TOTAL INCOME ...................................... $17,786.96 $17,786.96
EXPENSES
Transfer to Checking 8/19........................ $30,000.00
Transfer to Checking 8/30 ...................... $30,000.00
TOTAL EXPENSES ................................. $60,000.00 $60,000.00
ENDING BALANCE August 31, 2024 $149,547.67
ILLINOIS FUNDS MONEY MARKET
BEGINNING BALANCE August 1, 2024 $884,050.51
INCOME
Interest 7/31............................................................. $4,034.26
TOTAL INCOME ......................................................... $4,034.26 $4,034.26
EXPENSES
....................................................................................... $0.00
TOTAL EXPENSES ........................................................... $0.00 $0.00
ENDING BALANCE August 31, 2024 $888,084.77
E-PAY INVESTMENT
BEGINNING BALANCE August 1, 2024 $7,530.37
INCOME
Deposits....................................................................... $82.13
Interest ....................................................................... $34.64
Total Income .................................................................. $116.77 $116.77
ENDING BALANCE August 31, 2024 $7,647.14
E-PAY SETTLEMENT
BEGINNING BALANCE August 1, 2024 $1,000.00
INCOME
Deposit ....................................................................... $95.95
TOTAL INCOME .............................................................. $95.95 $95.95
EXPENSES
Service Charge ............................................................ $10.55
Withdrawal .................................................................. $85.40
TOTAL EXPENSES ......................................................... $95.95 $95.95
ENDING BALANCE August 31, 2024 $1,000.00
HICKORY POINT BANK MONEY MARKET
BEGINNING BALANCE August 1, 2024 $5,581.27
INCOME
Interest 7/31 ......................................................... $13.76
TOTAL INCOME .............................................................. $13.76 $13.76
ENDING BALANCE August 31, 2024 $5,595.03
HICKORY POINT BANK CD
BEGINNING BALANCE August 1, 2024 $324,411.59
INCOME
Interest .................................................................. $0.00
TOTAL INCOME ................................................................ $0.00 $0.00
ENDING BALANCE August 31, 2024 $324,411.59
TREASURER’S REPORT: The August Treasurer’s Report was submitted and discussed. Lisa Reinholtz moved, seconded by Amy Peck, that the Treasurer’s Report be approved. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
DIRECTOR’S REPORT
Director Edwards gave the following reports:
Two architectural firms met qualifications and submitted responses to the RFQ. Becci Bush moved, seconded by Stefanie Crawford to interview Dewberry and Engberg Anderson on September 21.
The annual financial audit was mostly performed remotely using digitized records provided by the library. Lori Salmi was on-site briefly in the past two weeks to discuss audit-related issues with Director Edwards and to review several physical invoices.
The CD at Hickory Point Bank was renewed for 13 months. The rate dropped a quarter point after the board’s approval of the renewal, so the term rate is 4.0%.
Due to injury, Jaime is working a reduced schedule of 20 hours per week.
Mary Anne is reworking the library’s website to be more accessible to patrons with disabilities. Since PDFs are difficult for screen readers and other accessibility technologies to manage, they will be replaced with text-based formats. Site graphics will be simplified.
The statewide e-resource package is accessible through our website due to Mary Anne’s efforts to create the needed pages and links.
PRESIDENT’S REPORT
Tom Horstmann announced that he will not seek re-election when his current board term expires.
NEW BUSINESS
The next meeting will be held Tuesday, October 8, 2024 in the Local History Room.
PUBLIC COMMENTS
No one from the public was present to offer comments.
ADJOURNMENT
With no further business to discuss, Tom Horstmann adjourned the meeting at 5:35 p.m.
September 21, 2024 Agenda
PEORIA HEIGHTS PUBLIC LIBRARY
Special Board Meeting
Architectural Firm Interviews
September 21, 2024, 10:00 a.m.
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Call to Order/Roll Call
-
Public Comments
-
Dewberry Presentation/Interview (10:00 a.m.)
-
Break (12:00 p.m. – 1:30 p.m.)
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Public Comments
-
Engberg Anderson Presentation/Interview (1:30 p.m.)
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Board Discussion
-
Adjournment
October 8, 2024 Minutes
PEORIA HEIGHTS PUBLIC LIBRARY
REGULAR MEETING
October 8, 2024
The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on October 8, 2024 in the Local History Room. Tom Horstmann called the meeting to order at 4:32 p.m.
ROLL CALL: The following members answered the roll call: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. Absent: Lisa Brown.
Also present: Shawn Edwards, Director.
MINUTES: The minutes of the regular meeting of September 2024 were approved as printed.
PUBLIC COMMENTS: No one from the public was present to offer comments.
BILLS: After examining the bills, Becci Bush moved, seconded by Patty Johnson, that the bills be approved and paid. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
SEPTEMBER TREASURER’S REPORT
October 8, 2024
HEIGHTS BANK CHECKING
BEGINNING BALANCE August 31, 2024........................................................ $35,348.34
INCOME
Transfer from savings ............................ $30,000.00
TOTAL INCOME ........................................................ $30,000.00 $30,000.00
EXPENSES
TOTAL EXPENSES ................................. $64,650.02 $64,650.02
ENDING BALANCE September 30, 2024 $698.32
HEIGHTS BANK SAVINGS
BEGINNING BALANCE August 31, 2024.................................................. $149,547.67
INCOME
Richwoods Real Estate ...................... $171,771.31
Interest 9/30 ............................................... $124.76
TOTAL INCOME .................................... $171,896.07 $171,896.07
EXPENSES
Transfer to Checking 9/16 ....................... $30,000.00
TOTAL EXPENSES ................................. $30,000.00 $30,000.00
ENDING BALANCE September 30, 2024 $291,443.74
ILLINOIS FUNDS MONEY MARKET
BEGINNING BALANCE August 31, 2024 $888,084.77
INCOME
Interest 7/31............................................................. $3,846.81
Shares Purchased 9/16 ......................................... $15,672.22
TOTAL INCOME ....................................................... $19,519.03 $19,519.03
EXPENSES
....................................................................................... $0.00
TOTAL EXPENSES ........................................................... $0.00 $0.00
ENDING BALANCE September 30, 2024 $907,603.80
E-PAY INVESTMENT
BEGINNING BALANCE August 31, 2024 $7,647.14
INCOME
Deposits....................................................................... $76.87
Interest ....................................................................... $33.16
Total Income .................................................................. $110.03 $110.03
ENDING BALANCE September 30, 2024 $7,790.33
E-PAY SETTLEMENT
BEGINNING BALANCE August 31, 2024 $1,000.00
INCOME
Deposit ..................................................................... $122.39
TOTAL INCOME ............................................................ $122.39 $122.39
EXPENSES
Service Charge ............................................................ $10.55
Withdrawal .................................................................. $85.40
TOTAL EXPENSES ....................................................... $124.29 $124.29
ENDING BALANCE September 30, 2024 $998.10
HICKORY POINT BANK MONEY MARKET
BEGINNING BALANCE August 31, 2024 $5,595.03
INCOME
Interest 7/31 ......................................................... $13.34
TOTAL INCOME .............................................................. $13.34 $13.34
ENDING BALANCE September 30, 2024 $5,608.37
HICKORY POINT BANK CD
BEGINNING BALANCE August 31, 2024 $331,326.60
INCOME
Interest .................................................................. $0.00
TOTAL INCOME ................................................................ $0.00 $0.00
ENDING BALANCE September 30, 2024 $331,326.60
TREASURER’S REPORT: The September Treasurer’s Report was submitted and discussed. Stefanie Crawford moved, seconded by Lisa Reinholtz, that the Treasurer’s Report be approved. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
DIRECTOR’S REPORT
Director Edwards gave the following reports:
Trustees discussed the September 21 architectural firm interviews with Dewberry and Engberg Anderson. Stefanie Crawford moved, seconded by Becci Bush to engage Engberg Anderson for the project outlined in the building program prepared by Fred Schlipf. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
The board wants to again provide a holiday bonus to staff. After discussion with Director Edwards about what amount the budget will allow, Lisa Reinholtz moved to approve $100 bonuses for part-time staff and $150 bonuses for full-time staff. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
Director Edwards signed a one-year contract with Comics Plus to provide library patrons with access to an extensive database of comic book, graphic novel and manga content. Staff are finalizing details of the rollout.
Filing dates for the April 1 Consolidated Election are November 11-18. Filing materials must be turned in to Director Edwards during this window.
The PH Grade School’s Trunk-or-Treat is scheduled for Sunday, October 20 from 4 to 5 p.m. Library staff will be in attendance.
PRESIDENT’S REPORT
There was no President’s Report for October.
NEW BUSINESS
The next meeting will be held Tuesday, November 12, 2024 in the Local History Room.
PUBLIC COMMENTS
No one from the public was present to offer comments.
ADJOURNMENT
With no further business to discuss, Tom Horstmann adjourned the meeting at 5:35 p.m.
November 12, 2024 Minutes
PEORIA HEIGHTS PUBLIC LIBRARY
REGULAR MEETING
November 12, 2024
The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on November 12, 2024 in the Local History Room. Tom Horstmann called the meeting to order at 4:40 p.m.
ROLL CALL: The following members answered the roll call: Tom Horstmann, Lisa Reinholtz, Lisa Brown, Amy Peck and Patty Johnson. Absent: Becci Bush and Stefanie Crawford.
Also present: Shawn Edwards, Director.
MINUTES: The minutes of the regular meeting of October 2024 were approved as printed.
PUBLIC COMMENTS: No one from the public was present to offer comments.
BILLS: After examining the bills, Becci Bush moved, seconded by Patty Johnson, that the bills be approved and paid. ROLL CALL VOTE: Ayes: Tom Horstmann, Lisa Reinholtz, Lisa Brown, Amy Peck and Patty Johnson. No Nays, motion carried.
OCTOBER TREASURER’S REPORT
November 12, 2024
HEIGHTS BANK CHECKING
BEGINNING BALANCE September 30, 2024................................................. $698.32
INCOME
Transfer from savings 10/4..................... $30,000.00
Fees, copier, books sale, etc. ..................... $660.25
Replacement Tax .................................. $27,683.76
Transfer from savings 10/25 .................. $20,000.00
TOTAL INCOME ........................................................ $78,344.01 $78,344.01
EXPENSES
TOTAL EXPENSES ................................. $77,292.45 $77,292.45
ENDING BALANCE October 31, 2024 $1,749.88
HEIGHTS BANK SAVINGS
BEGINNING BALANCE September 30, 2024........................................... $291,443.74
INCOME
Richwoods Real Estate ........................ $39,619.61
TOTAL INCOME ...................................... $39,619.61 $39,619.61
EXPENSES
Transfer to Checking 10/4 ....................... $30,000.00
Transfer to Checking 10/25 ..................... $20,000.00
TOTAL EXPENSES ................................. $50,000.00 $50,000.00
ENDING BALANCE October 31, 2024 $281,063.35
ILLINOIS FUNDS MONEY MARKET
BEGINNING BALANCE September 30, 2024 $907,603.80
INCOME
Interest 10/31........................................................... $3,830.53
Shares Purchased ................................................ $27,683.76
TOTAL INCOME ....................................................... $31,514.29 $31,514.29
EXPENSES
....................................................................................... $0.00
TOTAL EXPENSES ........................................................... $0.00 $0.00
ENDING BALANCE October 31, 2024 $939,118.09
E-PAY INVESTMENT
BEGINNING BALANCE September 30, 2024 $7,790.33
INCOME
Deposits..................................................................... $126.24
Interest ....................................................................... $33.00
Total Income .................................................................. $159.24 $159.24
ENDING BALANCE October 31, 2024 $7,949.57
E-PAY SETTLEMENT
BEGINNING BALANCE September 30, 2024 $998.10
INCOME
Deposit ..................................................................... $142.08
TOTAL INCOME ............................................................ $142.08 $142.08
EXPENSES
Service Charge ............................................................ $10.55
Withdrawal .................................................................. $85.40
TOTAL EXPENSES ....................................................... $140.18 $140.18
ENDING BALANCE October 31, 2024 $1000.00
HICKORY POINT BANK MONEY MARKET
BEGINNING BALANCE September 30, 2024 $5,608.37
INCOME
Interest 7/31 ......................................................... $11.91
TOTAL INCOME .............................................................. $11.91 $11.91
ENDING BALANCE October 31, 2024 $5,620.28
HICKORY POINT BANK CD
BEGINNING BALANCE September 30, 2024 $331,326.60
INCOME
Interest .................................................................. $0.00
TOTAL INCOME ................................................................ $0.00 $0.00
ENDING BALANCE October 31, 2024 $331,326.60
TREASURER’S REPORT: The October Treasurer’s Report was submitted and discussed. Lisa Reinholtz moved, seconded by Amy Peck, that the Treasurer’s Report be approved. ROLL CALL VOTE: Ayes: Tom Horstmann, Lisa Reinholtz, Lisa Brown, Amy Peck and Patty Johnson. No Nays, motion carried.
DIRECTOR’S REPORT
Director Edwards gave the following reports:
Engberg Anderson’s drafts of a framework agreement and a first service order for the building project were discussed by Director Edwards and Joe Huberty of EA. Final versions will be ready for board review this week.
The library renewed its annual database contract with NewsBank for electronic newspaper access. A new annual subscription for ComicsPlus started last month. The BookBrowse contract was not renewed due to low levels of usage.
Director Edwards presented library materials usage patterns from the past ten years. Graphs visualize the increase in circulation until the pandemic negatively affected usage in 2020. Circulation for all materials increases gradually and eventually rebounds to pre-pandemic levels for many types of materials. Media like audiobooks and movies are still widely used, but have not yet increased to pre-pandemic levels.
The village levy approval is scheduled for Tuesday, December 3 at 5:30 p.m.
November 11-18 are the filing dates for the Consolidated Election on April 1, 2025. Candidacy and petition forms should be turned in to Director Edwards during this period.
The gingerbread house decorating contest is coming up in December. Kits are already being distributed.
Krissy will schedule a gingerbread stomp event in January.
PRESIDENT’S REPORT
There was no President’s Report for October.
NEW BUSINESS
The next meeting will be held Tuesday, December 10, 2024 in the Local History Room.
PUBLIC COMMENTS
No one from the public was present to offer comments.
ADJOURNMENT
With no further business to discuss, Tom Horstmann adjourned the meeting at 5:35 p.m.
November 26, 2024 Agenda
PEORIA HEIGHTS PUBLIC LIBRARY
Special Board Meeting
Review of Architectural Firm Contracts
November 26, 2024, 4:30 p.m.
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Call to Order/Roll Call
-
Public Comments
-
Discussion/Approval of Framework Agreement and First Service Order
-
Public Comments
-
Adjournment
December 10, 2024 Agenda
PEORIA HEIGHTS PUBLIC LIBRARY
BOARD MEETING
December 10, 2024, 4:30 p.m.
-
CALL TO ORDER/ROLL CALL
-
MINUTES OF PREVIOUS MEETING
-
PUBLIC COMMENTS
IV. BILLS
-
TREASURER’S REPORT
VI. DIRECTOR’S REPORT
Architect Update
Hickory Point Bank Branch Closure
Village Levy Approval
Ancel Glink Memorandum
Board Game Shelving Expansion
2025 Per Capita Grant Standards
Staff Reviews
Staff Holiday Party
Gingerbread Decorating Contest
VII. PRESIDENT’S REPORT
VIII. NEW BUSINESS
Next Meeting – Tuesday, January 14, 2025 – 4:30 p.m.
IX. PUBLIC COMMENTS
X. ADJOURNMENT
January 14, 2025 Agenda
PEORIA HEIGHTS PUBLIC LIBRARY
BOARD MEETING
January 14, 2025, 4:30 p.m.
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CALL TO ORDER/ROLL CALL
-
MINUTES OF PREVIOUS MEETING
-
PUBLIC COMMENTS
IV. BILLS
-
TREASURER’S REPORT
VI. DIRECTOR’S REPORT
Architect Update
Meeting Room Roof
FY2023-2024 Audit Draft Review
Statements of Economic Interest
Peoria Proud March and Use of Parking Lot
Gingerbread Stomp
VII. PRESIDENT’S REPORT
VIII. NEW BUSINESS
Next Meeting – Tuesday, February 11, 2025 – 4:30 p.m.
IX. PUBLIC COMMENTS
X. ADJOURNMENT