Board Meeting Agenda & Minutes
September 10, 2024 Minutes
PEORIA HEIGHTS PUBLIC LIBRARY
REGULAR MEETING
September 10, 2024
The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on September 10, 2024 in the Local History Room. Tom Horstmann called the meeting to order at 4:33 p.m.
ROLL CALL: The following members answered the roll call: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. Absent: Lisa Brown.
Also present: Shawn Edwards, Director.
MINUTES: The minutes of the regular meeting of August 2024 were approved as printed.
PUBLIC COMMENTS: No one from the public was present to offer comments.
BILLS: After examining the bills, Patty Johnson moved, seconded by Amy Peck, that the bills be approved and paid. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
AUGUST TREASURER’S REPORT
September 10, 2024
HEIGHTS BANK CHECKING
BEGINNING BALANCE August 1, 2024.............................$5284.52
INCOME
Transfer from savings ............................ $30,000.00
Transfer from savings ........................... $30,000.00
Fees, copier, book sale .............................. $595.52
Replacement tax .................................. $15,672.22
TOTAL INCOME ........................................................ $76,267.74
EXPENSES
TOTAL EXPENSES ................................. $46,781.49 $46,781.49
ENDING BALANCE August 31, 2024 $34,770.77
HEIGHTS BANK SAVINGS
BEGINNING BALANCE August 1, 2024.......................$191,760.71
INCOME
Richwoods Real Estate ........................ $17,786.96
TOTAL INCOME ...................................... $17,786.96
EXPENSES
Transfer to Checking 8/19........................ $30,000.00
Transfer to Checking 8/30 ...................... $30,000.00
TOTAL EXPENSES ................................. $60,000.00
ENDING BALANCE August 31, 2024 $149,547.67
ILLINOIS FUNDS MONEY MARKET
BEGINNING BALANCE August 1, 2024 $884,050.51
INCOME
Interest 7/31............................................................. $4,034.26
TOTAL INCOME ......................................................... $4,034.26
EXPENSES..................................................... $0.00
TOTAL EXPENSES ........................................................... $0.00
ENDING BALANCE August 31, 2024 $888,084.77
E-PAY INVESTMENT
BEGINNING BALANCE August 1, 2024 $7,530.37
INCOME
Deposits....................................................................... $82.13
Interest ....................................................................... $34.64
Total Income .................................................................. $116.77
ENDING BALANCE August 31, 2024 $7,647.14
E-PAY SETTLEMENT
BEGINNING BALANCE August 1, 2024 $1,000.00
INCOME
Deposit ....................................................................... $95.95
TOTAL INCOME .............................................................. $95.95
EXPENSES
Service Charge ............................................................ $10.55
Withdrawal .................................................................. $85.40
TOTAL EXPENSES ......................................................... $95.95
ENDING BALANCE August 31, 2024 $1,000.00
HICKORY POINT BANK MONEY MARKET
BEGINNING BALANCE August 1, 2024 $5,581.27
INCOME
Interest 7/31 ......................................................... $13.76
TOTAL INCOME .............................................................. $13.76
ENDING BALANCE August 31, 2024 $5,595.03
HICKORY POINT BANK CD
BEGINNING BALANCE August 1, 2024 $324,411.59
INCOME
Interest .................................................................. $0.00
TOTAL INCOME ................................................................ $0.00
​
ENDING BALANCE August 31, 2024 $324,411.59
TREASURER’S REPORT: The August Treasurer’s Report was submitted and discussed. Lisa Reinholtz moved, seconded by Amy Peck, that the Treasurer’s Report be approved. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
DIRECTOR’S REPORT
Director Edwards gave the following reports:
Two architectural firms met qualifications and submitted responses to the RFQ. Becci Bush moved, seconded by Stefanie Crawford to interview Dewberry and Engberg Anderson on September 21.
The annual financial audit was mostly performed remotely using digitized records provided by the library. Lori Salmi was on-site briefly in the past two weeks to discuss audit-related issues with Director Edwards and to review several physical invoices.
The CD at Hickory Point Bank was renewed for 13 months. The rate dropped a quarter point after the board’s approval of the renewal, so the term rate is 4.0%.
Due to injury, Jaime is working a reduced schedule of 20 hours per week.
Mary Anne is reworking the library’s website to be more accessible to patrons with disabilities. Since PDFs are difficult for screen readers and other accessibility technologies to manage, they will be replaced with text-based formats. Site graphics will be simplified.
The statewide e-resource package is accessible through our website due to Mary Anne’s efforts to create the needed pages and links.
PRESIDENT’S REPORT
Tom Horstmann announced that he will not seek re-election when his current board term expires.
NEW BUSINESS
The next meeting will be held Tuesday, October 8, 2024 in the Local History Room.
PUBLIC COMMENTS
No one from the public was present to offer comments.
ADJOURNMENT
With no further business to discuss, Tom Horstmann adjourned the meeting at 5:35 p.m.
September 21, 2024 Agenda
PEORIA HEIGHTS PUBLIC LIBRARY
Special Board Meeting
Architectural Firm Interviews
September 21, 2024, 10:00 a.m.
-
Call to Order/Roll Call
-
Public Comments
-
Dewberry Presentation/Interview (10:00 a.m.)
-
Break (12:00 p.m. – 1:30 p.m.)
-
Public Comments
-
Engberg Anderson Presentation/Interview (1:30 p.m.)
-
Board Discussion
-
Adjournment
October 8, 2024 Minutes
PEORIA HEIGHTS PUBLIC LIBRARY
REGULAR MEETING
October 8, 2024
The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on October 8, 2024 in the Local History Room. Tom Horstmann called the meeting to order at 4:32 p.m.
ROLL CALL: The following members answered the roll call: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. Absent: Lisa Brown.
Also present: Shawn Edwards, Director.
MINUTES: The minutes of the regular meeting of September 2024 were approved as printed.
PUBLIC COMMENTS: No one from the public was present to offer comments.
BILLS: After examining the bills, Becci Bush moved, seconded by Patty Johnson, that the bills be approved and paid. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
SEPTEMBER TREASURER’S REPORT
October 8, 2024
HEIGHTS BANK CHECKING
BEGINNING BALANCE August 31, 2024........................................................ $35,348.34
INCOME
Transfer from savings ............................ $30,000.00
TOTAL INCOME ........................................................ $30,000.00 $30,000.00
EXPENSES
TOTAL EXPENSES ................................. $64,650.02 $64,650.02
ENDING BALANCE September 30, 2024 $698.32
HEIGHTS BANK SAVINGS
BEGINNING BALANCE August 31, 2024.................................................. $149,547.67
INCOME
Richwoods Real Estate ...................... $171,771.31
Interest 9/30 ............................................... $124.76
TOTAL INCOME .................................... $171,896.07 $171,896.07
EXPENSES
Transfer to Checking 9/16 ....................... $30,000.00
TOTAL EXPENSES ................................. $30,000.00 $30,000.00
ENDING BALANCE September 30, 2024 $291,443.74
ILLINOIS FUNDS MONEY MARKET
BEGINNING BALANCE August 31, 2024 $888,084.77
INCOME
Interest 7/31............................................................. $3,846.81
Shares Purchased 9/16 ......................................... $15,672.22
TOTAL INCOME ....................................................... $19,519.03 $19,519.03
EXPENSES
....................................................................................... $0.00
TOTAL EXPENSES ........................................................... $0.00 $0.00
ENDING BALANCE September 30, 2024 $907,603.80
E-PAY INVESTMENT
BEGINNING BALANCE August 31, 2024 $7,647.14
INCOME
Deposits....................................................................... $76.87
Interest ....................................................................... $33.16
Total Income .................................................................. $110.03 $110.03
ENDING BALANCE September 30, 2024 $7,790.33
E-PAY SETTLEMENT
BEGINNING BALANCE August 31, 2024 $1,000.00
INCOME
Deposit ..................................................................... $122.39
TOTAL INCOME ............................................................ $122.39 $122.39
EXPENSES
Service Charge ............................................................ $10.55
Withdrawal .................................................................. $85.40
TOTAL EXPENSES ....................................................... $124.29 $124.29
ENDING BALANCE September 30, 2024 $998.10
HICKORY POINT BANK MONEY MARKET
BEGINNING BALANCE August 31, 2024 $5,595.03
INCOME
Interest 7/31 ......................................................... $13.34
TOTAL INCOME .............................................................. $13.34 $13.34
ENDING BALANCE September 30, 2024 $5,608.37
HICKORY POINT BANK CD
BEGINNING BALANCE August 31, 2024 $331,326.60
INCOME
Interest .................................................................. $0.00
TOTAL INCOME ................................................................ $0.00 $0.00
ENDING BALANCE September 30, 2024 $331,326.60
TREASURER’S REPORT: The September Treasurer’s Report was submitted and discussed. Stefanie Crawford moved, seconded by Lisa Reinholtz, that the Treasurer’s Report be approved. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
DIRECTOR’S REPORT
Director Edwards gave the following reports:
Trustees discussed the September 21 architectural firm interviews with Dewberry and Engberg Anderson. Stefanie Crawford moved, seconded by Becci Bush to engage Engberg Anderson for the project outlined in the building program prepared by Fred Schlipf. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
The board wants to again provide a holiday bonus to staff. After discussion with Director Edwards about what amount the budget will allow, Lisa Reinholtz moved to approve $100 bonuses for part-time staff and $150 bonuses for full-time staff. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
Director Edwards signed a one-year contract with Comics Plus to provide library patrons with access to an extensive database of comic book, graphic novel and manga content. Staff are finalizing details of the rollout.
Filing dates for the April 1 Consolidated Election are November 11-18. Filing materials must be turned in to Director Edwards during this window.
The PH Grade School’s Trunk-or-Treat is scheduled for Sunday, October 20 from 4 to 5 p.m. Library staff will be in attendance.
PRESIDENT’S REPORT
There was no President’s Report for October.
NEW BUSINESS
The next meeting will be held Tuesday, November 12, 2024 in the Local History Room.
PUBLIC COMMENTS
No one from the public was present to offer comments.
ADJOURNMENT
With no further business to discuss, Tom Horstmann adjourned the meeting at 5:35 p.m.
November 12, 2024 Minutes
PEORIA HEIGHTS PUBLIC LIBRARY
REGULAR MEETING
November 12, 2024
The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on November 12, 2024 in the Local History Room. Tom Horstmann called the meeting to order at 4:40 p.m.
ROLL CALL: The following members answered the roll call: Tom Horstmann, Lisa Reinholtz, Lisa Brown, Amy Peck and Patty Johnson. Absent: Becci Bush and Stefanie Crawford.
Also present: Shawn Edwards, Director.
MINUTES: The minutes of the regular meeting of October 2024 were approved as printed.
PUBLIC COMMENTS: No one from the public was present to offer comments.
BILLS: After examining the bills, Becci Bush moved, seconded by Patty Johnson, that the bills be approved and paid. ROLL CALL VOTE: Ayes: Tom Horstmann, Lisa Reinholtz, Lisa Brown, Amy Peck and Patty Johnson. No Nays, motion carried.
OCTOBER TREASURER’S REPORT
November 12, 2024
HEIGHTS BANK CHECKING
BEGINNING BALANCE September 30, 2024................................................. $698.32
INCOME
Transfer from savings 10/4..................... $30,000.00
Fees, copier, books sale, etc. ..................... $660.25
Replacement Tax .................................. $27,683.76
Transfer from savings 10/25 .................. $20,000.00
TOTAL INCOME ........................................................ $78,344.01 $78,344.01
EXPENSES
TOTAL EXPENSES ................................. $77,292.45 $77,292.45
ENDING BALANCE October 31, 2024 $1,749.88
HEIGHTS BANK SAVINGS
BEGINNING BALANCE September 30, 2024........................................... $291,443.74
INCOME
Richwoods Real Estate ........................ $39,619.61
TOTAL INCOME ...................................... $39,619.61 $39,619.61
EXPENSES
Transfer to Checking 10/4 ....................... $30,000.00
Transfer to Checking 10/25 ..................... $20,000.00
TOTAL EXPENSES ................................. $50,000.00 $50,000.00
ENDING BALANCE October 31, 2024 $281,063.35
ILLINOIS FUNDS MONEY MARKET
BEGINNING BALANCE September 30, 2024 $907,603.80
INCOME
Interest 10/31........................................................... $3,830.53
Shares Purchased ................................................ $27,683.76
TOTAL INCOME ....................................................... $31,514.29 $31,514.29
EXPENSES
....................................................................................... $0.00
TOTAL EXPENSES ........................................................... $0.00 $0.00
ENDING BALANCE October 31, 2024 $939,118.09
E-PAY INVESTMENT
BEGINNING BALANCE September 30, 2024 $7,790.33
INCOME
Deposits..................................................................... $126.24
Interest ....................................................................... $33.00
Total Income .................................................................. $159.24 $159.24
ENDING BALANCE October 31, 2024 $7,949.57
E-PAY SETTLEMENT
BEGINNING BALANCE September 30, 2024 $998.10
INCOME
Deposit ..................................................................... $142.08
TOTAL INCOME ............................................................ $142.08 $142.08
EXPENSES
Service Charge ............................................................ $10.55
Withdrawal .................................................................. $85.40
TOTAL EXPENSES ....................................................... $140.18 $140.18
ENDING BALANCE October 31, 2024 $1000.00
HICKORY POINT BANK MONEY MARKET
BEGINNING BALANCE September 30, 2024 $5,608.37
INCOME
Interest 7/31 ......................................................... $11.91
TOTAL INCOME .............................................................. $11.91 $11.91
ENDING BALANCE October 31, 2024 $5,620.28
HICKORY POINT BANK CD
BEGINNING BALANCE September 30, 2024 $331,326.60
INCOME
Interest .................................................................. $0.00
TOTAL INCOME ................................................................ $0.00 $0.00
ENDING BALANCE October 31, 2024 $331,326.60
TREASURER’S REPORT: The October Treasurer’s Report was submitted and discussed. Lisa Reinholtz moved, seconded by Amy Peck, that the Treasurer’s Report be approved. ROLL CALL VOTE: Ayes: Tom Horstmann, Lisa Reinholtz, Lisa Brown, Amy Peck and Patty Johnson. No Nays, motion carried.
DIRECTOR’S REPORT
Director Edwards gave the following reports:
Engberg Anderson’s drafts of a framework agreement and a first service order for the building project were discussed by Director Edwards and Joe Huberty of EA. Final versions will be ready for board review this week.
The library renewed its annual database contract with NewsBank for electronic newspaper access. A new annual subscription for ComicsPlus started last month. The BookBrowse contract was not renewed due to low levels of usage.
Director Edwards presented library materials usage patterns from the past ten years. Graphs visualize the increase in circulation until the pandemic negatively affected usage in 2020. Circulation for all materials increases gradually and eventually rebounds to pre-pandemic levels for many types of materials. Media like audiobooks and movies are still widely used, but have not yet increased to pre-pandemic levels.
The village levy approval is scheduled for Tuesday, December 3 at 5:30 p.m.
November 11-18 are the filing dates for the Consolidated Election on April 1, 2025. Candidacy and petition forms should be turned in to Director Edwards during this period.
The gingerbread house decorating contest is coming up in December. Kits are already being distributed.
Krissy will schedule a gingerbread stomp event in January.
PRESIDENT’S REPORT
There was no President’s Report for October.
NEW BUSINESS
The next meeting will be held Tuesday, December 10, 2024 in the Local History Room.
PUBLIC COMMENTS
No one from the public was present to offer comments.
ADJOURNMENT
With no further business to discuss, Tom Horstmann adjourned the meeting at 5:35 p.m.
November 26, 2024 Agenda
PEORIA HEIGHTS PUBLIC LIBRARY
Special Board Meeting
Review of Architectural Firm Contracts
November 26, 2024, 4:30 p.m.
-
Call to Order/Roll Call
-
Public Comments
-
Discussion/Approval of Framework Agreement and First Service Order
-
Public Comments
-
Adjournment
December 10, 2024 Minutes
PEORIA HEIGHTS PUBLIC LIBRARY
REGULAR MEETING
December 10, 2024
The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on December 10, 2024 in the Local History Room. Tom Horstmann called the meeting to order at 4:31 p.m.
ROLL CALL: The following members answered the roll call: Tom Horstmann, Becci Bush, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford.
Also present: Shawn Edwards, Director.
MINUTES: The minutes of the regular meeting of November 2024 were approved as printed.
PUBLIC COMMENTS: No one from the public was present to offer comments.
BILLS: After examining the bills, Becci Bush moved, seconded by Lisa Reinholtz, that the bills be approved and paid. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
OCTOBER TREASURER’S REPORT
November 12, 2024
HEIGHTS BANK CHECKING
BEGINNING BALANCE October 31, 2024...................................................... $1,749.88
INCOME
Transfer from savings 11/08................... $30,000.00
Transfer from savings 11/26................... $30,000.00
TOTAL INCOME ........................................................ $60,000.00 $60,000.00
EXPENSES
TOTAL EXPENSES ................................. $39,791.80 $39,791.80
ENDING BALANCE November 30, 2024 $21,958.08
HEIGHTS BANK SAVINGS
BEGINNING BALANCE October 31, 2024................................................ $281,063.35
INCOME
....................................................................... $0.00
TOTAL INCOME ............................................... $0.00 $0.00
EXPENSES
Transfer to Checking 11/08 .................... $30,000.00
Transfer to Checking 11/26 .................... $30,000.00
TOTAL EXPENSES ................................. $60,000.00 $60,000.00
ENDING BALANCE November 30, 2024 $221,063.35
ILLINOIS FUNDS MONEY MARKET
BEGINNING BALANCE October 31, 2024 $939,118.09
INCOME
Interest 11/29........................................................... $3,947.65
TOTAL INCOME ......................................................... $3,947.65 $3,947.65
EXPENSES
....................................................................................... $0.00
TOTAL EXPENSES ........................................................... $0.00 $0.00
ENDING BALANCE November 30, 2024 $943,065.24
E-PAY INVESTMENT
BEGINNING BALANCE October 31, 2024 $7,949.57
INCOME
Deposits....................................................................... $61.32
Interest ....................................................................... $33.56
Total Income .................................................................... $94.88 $94.88
ENDING BALANCE November 30, 2024 $8,044.45
E-PAY SETTLEMENT
BEGINNING BALANCE October 31, 2024 $1,000.00
INCOME
Deposit ....................................................................... $75.45
TOTAL INCOME .............................................................. $75.45 $75.45
EXPENSES
Service Charge ............................................................ $10.46
Withdrawal .................................................................. $64.99
TOTAL EXPENSES ......................................................... $75.45 $75.45
ENDING BALANCE November 30, 2024 $1000.00
HICKORY POINT BANK MONEY MARKET
BEGINNING BALANCE October 31, 2024 $5,620.28
INCOME
Interest 11/29 ....................................................... $10.82
TOTAL INCOME .............................................................. $10.82 $10.82
ENDING BALANCE November 30, 2024 $5,631.10
HICKORY POINT BANK CD
BEGINNING BALANCE October 31, 2024 $331,326.60
INCOME
Interest .................................................................. $0.00
TOTAL INCOME ................................................................ $0.00 $0.00
ENDING BALANCE November 30, 2024 $331,326.60
TREASURER’S REPORT: The November Treasurer’s Report was submitted and discussed. Lisa Reinholtz moved, seconded by Stefanie Crawford, that the Treasurer’s Report be approved. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
DIRECTOR’S REPORT
Director Edwards gave the following reports:
Engberg Anderson received signed contracts from Director Edwards and is now ready to start engineering and environmental tests at the library.
Hickory Point Bank will close its branch in Peoria Heights in February. The current library CD at HPB will remain at the bank for now and trustees will reevaluate the CD investment at maturity.
Village trustees voted to approve the FY2024-25 levy for the village and the library last week.
Trustees reviewed an Ancel Glink memorandum on the relationship between municipalities and village libraries. Director Edwards elaborated on the memorandum and the specific relationship between the village and library in Peoria Heights.
Director Edwards presented a request from Krissy Short for expanded board game shelving as the collection continues to grow. The Library Store sells shelving units that Krissy would like to purchase. A starter unit and an additional adder until will cost about $3100 when RAILS discounts and Library Store credits are applied. Becci Bush moved, seconded by Lisa Brown, to approve a maximum of $3500 for shelving from The Library Store to house board games. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
Director Edwards reviewed FY2025 Per Capita Grant standards with trustees. Applications are due to the Illinois State Library by January 30.
Staff reviews for Mary Anne Stear and Lee Trifone were recently completed by Director Edwards.
The staff holiday party will occur on December 18 from noon to 2 p.m. The library will be closed during the event.
The annual gingerbread decorating contest is taking place now. Winners will be posted soon with a gingerbread stomp event to follow in early January.
PRESIDENT’S REPORT
There was no President’s Report for December.
NEW BUSINESS
The next meeting will be held Tuesday, January 14, 2025 in the Local History Room.
PUBLIC COMMENTS
No one from the public was present to offer comments.
ADJOURNMENT
With no further business to discuss, Tom Horstmann adjourned the meeting at 5:25 p.m.
January 14, 2025 Minutes
PEORIA HEIGHTS PUBLIC LIBRARY
REGULAR MEETING
January 14, 2025
The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on January 14, 2025 in the Local History Room. Tom Horstmann called the meeting to order at 4:32 p.m.
ROLL CALL: The following members answered the roll call: Tom Horstmann, Lisa Brown, Amy Peck and Patty Johnson. Absent: Becci Bush, Lisa Reinholtz and Stefanie Crawford.
Also present: Shawn Edwards, Director.
MINUTES: The minutes of the regular meeting of December 2024 were approved as printed.
PUBLIC COMMENTS: No one from the public was present to offer comments.
BILLS: After examining the bills, Amy Peck moved, seconded by Lisa Brown, that the bills be approved and paid. ROLL CALL VOTE: Ayes: Tom Horstmann, Lisa Brown, Amy Peck and Patty Johnson. No Nays, motion carried.
DECEMBER TREASURER’S REPORT
January 14, 2025
HEIGHTS BANK CHECKING
BEGINNING BALANCE November 30, 2024.................................................. $21,958.08
INCOME
Transfer from savings 12/17................... $30,000.00
Fees, copier, etc. ..................................... $1,183.80
Donation .................................................... $100.00
Replacement Tax ................................. $11,951.79
TOTAL INCOME ........................................................ $43,235.59 $43,235.59
EXPENSES
TOTAL EXPENSES ................................. $58,299.34 $58,299.34
ENDING BALANCE December 31, 2024 $6,894.33
HEIGHTS BANK SAVINGS
BEGINNING BALANCE November 30, 2024............................................ $221,063.35
INCOME
Richwoods Real Estate 12/6 ................. $21,094.72
Richwoods Real Estate 12/17 .................. $1952.85
Interest ...................................................... $158.78
TOTAL INCOME ...................................... $23,206.35 $23,206.35
EXPENSES
Transfer to Checking 12/17 .................... $30,000.00
TOTAL EXPENSES ................................. $30,000.00 $30,000.00
ENDING BALANCE December 31, 2024 $214,269.70
ILLINOIS FUNDS MONEY MARKET
BEGINNING BALANCE November 30, 2024 $943,065.74
INCOME
Interest 12/31........................................................... $3,753.29
TOTAL INCOME ......................................................... $3,753.29 $3,753.29
EXPENSES
Dividend decrease ..................................................... $244.62
TOTAL EXPENSES ....................................................... $244.62 $244.62
ENDING BALANCE December 31, 2024 $946,574.41
E-PAY INVESTMENT
BEGINNING BALANCE November 30, 2024 $8,044.45
INCOME
Deposits..................................................................... $152.34
Total Income .................................................................. $152.34 $152.34
EXPENSES
Withdrawal ................................................................... $2.09
ENDING BALANCE December 31, 2024 $8,194.70
E-PAY SETTLEMENT
BEGINNING BALANCE November 30, 2024 $1,000.00
INCOME
Deposit ..................................................................... $132.77
TOTAL INCOME ............................................................ $132.77 $132.77
EXPENSES
Service Charge ............................................................ $10.37
Withdrawal ................................................................ $122.40
TOTAL EXPENSES ....................................................... $132.77 $132.77
ENDING BALANCE December 31, 2024 $1000.00
HICKORY POINT BANK MONEY MARKET
BEGINNING BALANCE November 30, 2024 $5,631.10
INCOME
Interest 11/29 ....................................................... $10.82
TOTAL INCOME .............................................................. $10.82 $10.82
ENDING BALANCE December 31, 2024 $5,631.10
HICKORY POINT BANK CD
BEGINNING BALANCE November 30, 2024 $331,326.60
INCOME
Interest .................................................................. $0.00
TOTAL INCOME ................................................................ $0.00 $0.00
ENDING BALANCE December 31, 2024 $331,326.60
TREASURER’S REPORT: The December Treasurer’s Report was submitted and discussed. Amy Peck moved, seconded by Lisa Brown, that the Treasurer’s Report be approved. ROLL CALL VOTE: Ayes: Tom Horstmann, Lisa Brown, Amy Peck and Patty Johnson. No Nays, motion carried.
DIRECTOR’S REPORT
Director Edwards gave the following reports:
Architects from Engberg Anderson met with Director Edwards to discuss the testing and design schedules and to review goals for remodeling and new construction. The architects will work on rough designs to present to Director Edwards and Fred Schlipf a couple of weeks from now. The designs should also be available for review by staff and the board around the same time.
The meeting room has had some recent water intrusions from leaks in the roof. Director Edwards is looking for a roofer to perform some basic patches.
Statements of Economic Interest will be due starting in February and are usually due by May 1 to avoid penalties. Filing may be done online.
Director Edwards was contacted by a representative of Peoria Proud to inquire about using the parking lot on January 18 for a village-approved march starting at the library and progressing to Tower Park. Director Edwards advised that the library is open that day, so library patrons have priority on access to spaces. If the front twenty spaces were reserved for patrons, Director Edwards approved use of the back portion of the parking lot for vehicles driven by the marchers.
The gingerbread stomp event occurred on Saturday, January 18. After several years of allowing houses to be taken home for decorating, next year’s gingerbread house decorating event will once again take place in the meeting room.
PRESIDENT’S REPORT
There was no President’s Report for January.
NEW BUSINESS
The next meeting will be held Tuesday, February 11, 2025 in the Local History Room.
PUBLIC COMMENTS
No one from the public was present to offer comments.
ADJOURNMENT
With no further business to discuss, Tom Horstmann adjourned the meeting at 5:15 p.m.
February 11, 2025 Agenda
PEORIA HEIGHTS PUBLIC LIBRARY
REGULAR MEETING
February 11, 2025
The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on February 11, 2025 in the Local History Room. Tom Horstmann called the meeting to order at 4:35 p.m.
ROLL CALL: The following members answered the roll call: Tom Horstmann, Becci Bush, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford.
Also present: Shawn Edwards, Director.
MINUTES: The minutes of the regular meeting of January 2025 were approved as printed.
PUBLIC COMMENTS: No one from the public was present to offer comments.
BILLS: After examining the bills, Becci Bush moved, seconded by Stefanie Crawford, that the bills be approved and paid. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
JANUARY TREASURER’S REPORT
February 11, 2025
HEIGHTS BANK CHECKING
BEGINNING BALANCE December 31, 2024.................................................. $6,894.33
INCOME
Transfer from savings 1/06..................... $30,000.00
Transfer from savings 1/22.................... $30,000.00
EFT Payment, Dunlap PL ........................... $148.80
TOTAL INCOME ................................... $61,148.80 $61,148.80
EXPENSES
TOTAL EXPENSES ................................ $42,290.95 $42,290.95
ENDING BALANCE January 31, 2025 $12,800.39
HEIGHTS BANK SAVINGS
BEGINNING BALANCE December 31, 2024............................................ $214,269.70
INCOME
Transfer to Checking 1/06 .................... $30,000.00
Transfer to Checking 1/22 .................... $30,000.00
TOTAL INCOME ................................... $60,000.00 $60,000.00
EXPENSES
........................................................................ $0.00
TOTAL EXPENSES ......................................... $0.00 $0.00
ENDING BALANCE January 31, 2025 $154,269.70
ILLINOIS FUNDS MONEY MARKET
BEGINNING BALANCE December 31, 2024 $946,574.41
INCOME
Interest 12/31........................................................... $3,701.29
Shares Purchased ............................................... $11,951.79
TOTAL INCOME ....................................................... $15,653.08 $15,653.08
EXPENSES
....................................................................................... $0.00
TOTAL EXPENSES ........................................................... $0.00 $0.00
ENDING BALANCE January 31, 2025 $962,227.49
E-PAY INVESTMENT
BEGINNING BALANCE December 31, 2024 $8,194.70
INCOME
Deposits....................................................................... $25.98
Interest 1/31 ............................................................... $31.79
Total Income .................................................................... $57.77 $57.77
EXPENSES
..................................................................................... $0.00 $0.00
ENDING BALANCE January 31, 2025 $8,252.47
E-PAY SETTLEMENT
BEGINNING BALANCE December 31, 2024 $1,000.00
INCOME
Deposit ....................................................................... $36.33
TOTAL INCOME .............................................................. $36.33 $36.33
EXPENSES
Service Charge ............................................................ $10.35
Withdrawal .................................................................. $28.72
TOTAL EXPENSES ......................................................... $39.07 $39.07
ENDING BALANCE January 31, 2025 $997.26
HICKORY POINT BANK MONEY MARKET
BEGINNING BALANCE December 31, 2024 $5,642.45
INCOME
Interest 1/31 ......................................................... $10.30
TOTAL INCOME .............................................................. $10.30 $10.30
ENDING BALANCE January 31, 2025 $5,652.75
HICKORY POINT BANK CD
BEGINNING BALANCE December 31, 2024 $331,326.60
INCOME
Interest .................................................................. $0.00
TOTAL INCOME ................................................................ $0.00 $0.00
ENDING BALANCE January 31, 2025 $331,326.60
TREASURER’S REPORT: The January Treasurer’s Report was submitted and discussed. Lisa Reinholtz moved, seconded by Amy Peck, that the Treasurer’s Report be approved. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
DIRECTOR’S REPORT
Director Edwards gave the following reports:
Engberg Anderson presented initial design concepts to Director Edwards and Fred Schlipf. After reviewing proposed designs with Fred Schlipf and the library staff, Director Edwards provided detailed feedback to the architects. Engberg Anderson is revising the initial designs and will present refined concepts to Director Edwards at an upcoming meeting.
Trustees discussed the FY2023-2024 audit report presented by Phillips, Salmi + Associates. Lisa Reinholtz moved, seconded by Patty Johnson, that the FY2023-24 auditor’s report be accepted. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
Cathy McManis transitioned staff payroll to QuickBooks Online. This saves the step of Heights Bank manually processing payroll. It also provides staff with online access to paystubs, W2s and the ability to update W4 information.
RSA is applying a surcharge on usage of the Alliance Digital Media Library for libraries with more than a thousand ADLM circulations per year. Peoria Heights is included and will pay an additional ADML fee of $109.30. The funds raised will purchase access to additional copies of popular ebooks and shorten wait times on holds.
New shelving for the board game collection arrived recently. Krissy and Lee plan to assemble it this month and set it up between juvenile fiction books and the library entrance.
The Peoria County Clerk will send out filing notices this month for Statements of Economic Interest. Trustees should file before May to avoid penalties.
The iLEAD Trustee Learning Portal is beginning to post course availability on its website.
The Institute for Financial Education is holding a tax and social security planning class at the library on April 15. The class is open to the public, but registration is limited to thirty participants.
PRESIDENT’S REPORT
There was no President’s Report for February.
NEW BUSINESS
The next meeting will be held Tuesday, March 11, 2025 in the Local History Room.
PUBLIC COMMENTS
No one from the public was present to offer comments.
ADJOURNMENT
With no further business to discuss, Tom Horstmann adjourned the meeting at 5:30 p.m.
March 11, 2025 Minutes
PEORIA HEIGHTS PUBLIC LIBRARY
REGULAR MEETING
March 11, 2025
The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on February 11, 2025 in the Local History Room. Tom Horstmann called the meeting to order at 4:34 p.m.
ROLL CALL: The following members answered the roll call: Tom Horstmann, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. Absent: Becci Bush.
Also present: Shawn Edwards, Director.
ENGBERG ANDERSON PRESENTATION: Shaun Kelly of Engberg Anderson Architects updated trustees on the current state of the design process for a library expansion/remodel. The concept design process should be completed by early April.
MINUTES: The minutes of the regular meeting of February 2025 were approved as printed.
PUBLIC COMMENTS: No one from the public was present to offer comments.
BILLS: After examining the bills, Amy Peck moved, seconded by Lisa Reinholtz, that the bills be approved and paid. ROLL CALL VOTE: Ayes: Tom Horstmann, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
FEBRUARY TREASURER’S REPORT
March 11, 2025
HEIGHTS BANK CHECKING
BEGINNING BALANCE January 31, 2025...................................................... $12,800.39
INCOME
Transfer from savings 2/18..................... $30,000.00
Transfer from savings 2/26.................... $30,000.00
Replacement Tax 2/21 .......................... $13,633.92
BookPage Reimbursement 2/21 .............. $1,045.36
Voided Check 29310 ............................... $3,076.46
TOTAL INCOME ................................... $77,755.74 $77,755.74
EXPENSES
TOTAL EXPENSES ................................ $78,104.21 $78,104.21
ENDING BALANCE February 28, 2025 $12,481.92
HEIGHTS BANK SAVINGS
BEGINNING BALANCE January 31, 2025................................................ $154,269.70
INCOME
TOTAL INCOME ............................................ $0.00 $0.00
EXPENSES
Transfer to Checking 2/18....................... $30,000.00
Transfer to Checking 2/26 ....................... $30,000.00
TOTAL EXPENSES ................................ $60,000.00 $60,000.00
ENDING BALANCE February 28, 2025 $94,269.70
ILLINOIS FUNDS MONEY MARKET
BEGINNING BALANCE January 31, 2025 $962,227.49
INCOME
Replacement Tax 2/27........................................... $13,663.92
Interest ................................................................... $3,323.97
TOTAL INCOME ....................................................... $16,987.89 $16,987.89
EXPENSES
Shares Redeemed .................................................. $9,132.61
TOTAL EXPENSES .................................................... $9,132.61 $9,132.61
ENDING BALANCE February 28, 2025 $970,082.77
E-PAY INVESTMENT
BEGINNING BALANCE January 31, 2025 $8,252.47
INCOME
Deposits....................................................................... $53.14
Total Income .................................................................... $53.14 $53.14
EXPENSES
..................................................................................... $0.00 $0.00
ENDING BALANCE February 28, 2025 $8,305.61
E-PAY SETTLEMENT
BEGINNING BALANCE January 31, 2025 $997.26
INCOME
Deposit ....................................................................... $38.80
TOTAL INCOME .............................................................. $38.80 $38.80
EXPENSES
Service Charge ............................................................ $10.35
Withdrawal .................................................................. $28.72
TOTAL EXPENSES ......................................................... $52.91 $52.91
ENDING BALANCE February 28, 2025 $997.26
HICKORY POINT BANK MONEY MARKET
BEGINNING BALANCE January 31, 2025 $5,642.45
INCOME
Interest 2/28 ........................................................... $9.32
TOTAL INCOME ................................................................ $9.32 $9.32
ENDING BALANCE February 28, 2025 $5,662.07
HICKORY POINT BANK CD
BEGINNING BALANCE January 31, 2025 $331,326.60
INCOME
Interest .................................................................. $0.00
TOTAL INCOME ................................................................ $0.00 $0.00
ENDING BALANCE February 28, 2025 $331,326.60
TREASURER’S REPORT: The January Treasurer’s Report was submitted and discussed. Lisa Reinholtz moved, seconded by Stefanie Crawford, that the Treasurer’s Report be approved. ROLL CALL VOTE: Ayes: Tom Horstmann, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
DIRECTOR’S REPORT
Director Edwards gave the following reports:
Once cost estimates are ready from Engberg Anderson, the board will need to make a decision about how extensive a design to pursue for the Library Construction Grant Act application due in April. Estimates should be ready in two weeks. A special board meeting may be called to discuss the issue.
Property insurance and health insurance costs are going up roughly ten percent each. Even with small plan changes to increase deductibles, drug costs, etc., the current BCBS health insurance plan is still the best option. The dental and vision coverage through Delta and life insurance from UHC are going up slightly. Director Edwards is hoping to get a property insurance quote from LIRA (Libraries of Illinois Risk Agency) for next year’s renewal.
Trustees reviewed the FY2025-26 budget and levy. After discussion Stefanie Crawford moved, seconded by Patty Johnson, to approve the budget. ROLL CALL VOTE: Ayes: Tom Horstmann, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
Director Edwards discussed a quote by River City Roofing for repair of the roof. Board members recognize that repairs are urgently needed to deal with water intrusions, but still concerned about the cost involved. Trustees requested that Director Edwards discuss the quote with River City Roofing and see if there is room for negotiation. Director Edwards will follow up with trustees.
Director Edwards presented the mathematical calculation for the 2025 Non-resident Fee. After discussion Amy Peck moved, seconded by Lisa Reinholtz, to approve the revised fee. ROLL CALL VOTE: Ayes: Tom Horstmann, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
Trustees discussed the application for potential board member appointments. Director Edwards will distribute the application to applicants before the end of March. Completed applications will be due back in time for responses to be reviewed by trustees before the April board meeting.
The 2025 version of the Peoria Heights Arts Collaborative’s poetry and art book will be printed soon. Director Edwards is working with the Peoria Heights High School to finalize content and editing.
PRESIDENT’S REPORT
There was no President’s Report for March.
NEW BUSINESS
The next meeting will be held Tuesday, April 8, 2025 in the Local History Room.
PUBLIC COMMENTS
No one from the public was present to offer comments.
ADJOURNMENT
With no further business to discuss, Tom Horstmann adjourned the meeting at 6:12 p.m.
April 8, 2025 Minutes
PEORIA HEIGHTS PUBLIC LIBRARY
REGULAR MEETING
April 8, 2025
The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on April 8, 2025 in the Local History Room. Tom Horstmann called the meeting to order at 4:40 p.m.
ROLL CALL: The following members answered the roll call: Tom Horstmann, Becci Bush, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. Absent: Lisa Reinholtz.
Also present: Shawn Edwards, Director.
MINUTES: The minutes of the regular meeting of March 2025 were approved as printed.
PUBLIC COMMENTS: No one from the public was present to offer comments.
BILLS: After examining the bills, Patty Johnson moved, seconded by Amy Peck, that the bills be approved and paid. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
MARCH TREASURER’S REPORT
April 8, 2025
HEIGHTS BANK CHECKING
BEGINNING BALANCE February 28, 2025..................................................... $12,481.92
INCOME
Transfer from savings 3/17..................... $30,000.00
Transfer from savings 3/24.................... $30,000.00
Transfer from IL Funds 3/28 ................. $12,500.00
Transfer from IL Funds 3/3 ..................... $9,132.61
TOTAL INCOME ........................................................ $81,632.61 $81,632.61
EXPENSES
Capital Outlay ....................................... $35,280.00
Payroll ................................................... $23,373.23
IMRF (Village of PH) ............................... $3,333.22
Expenses ............................................. $31,096.70
TOTAL EXPENSES ................................ $93,083.15 $93,083.15
ENDING BALANCE March 31, 2025 $1,031.38
HEIGHTS BANK SAVINGS
BEGINNING BALANCE February 28, 2025............................................... $94,269.70
INCOME
Interest ......................................................... $80.10
TOTAL INCOME .......................................... $80.10 $80.10
EXPENSES
Transfer to Checking 3/17....................... $30,000.00
Transfer to Checking 3/27 ....................... $30,000.00
TOTAL EXPENSES ................................ $60,000.00 $60,000.00
ENDING BALANCE March 31, 2025 $34,349.80
ILLINOIS FUNDS MONEY MARKET
BEGINNING BALANCE February 28, 2025 $970,082.77
INCOME
Interest ................................................................... $3,645.61
TOTAL INCOME ......................................................... $3,645.61 $3,645.61
EXPENSES
Transfer to Checking ............................................. $12,500.00
TOTAL EXPENSES .................................................. $12,500.00 $12,500.00
ENDING BALANCE March 31, 2025 $961,228.38
E-PAY INVESTMENT
BEGINNING BALANCE February 28, 2025 $8,305.61
INCOME
Deposits....................................................................... $84.35
Interest ....................................................................... $31.45
Total Income .................................................................. $115.80 $115.80
EXPENSES
..................................................................................... $0.00 $0.00
ENDING BALANCE March 31, 2025 $8,421.41
E-PAY SETTLEMENT
BEGINNING BALANCE February 28, 2025 $983.15
INCOME
Deposit ..................................................................... $113.12
TOTAL INCOME ............................................................ $113.12 $113.12
EXPENSES
Service Charge ............................................................ $10.37
Withdrawal .................................................................. $85.90
TOTAL EXPENSES ......................................................... $96.27 $96.27
ENDING BALANCE March 31, 2025 $1000.00
HICKORY POINT BANK MONEY MARKET
BEGINNING BALANCE February 28, 2025 $5,662.07
INCOME
Interest 3/31 ......................................................... $10.34
TOTAL INCOME .............................................................. $10.34 $10.34
ENDING BALANCE March 31, 2025 $5,672.41
HICKORY POINT BANK CD
BEGINNING BALANCE February 28, 2025 $331,326.60
INCOME
Interest .................................................................. $0.00
TOTAL INCOME ................................................................ $0.00 $0.00
ENDING BALANCE March 31, 2025 $331,326.60
TREASURER’S REPORT: The March Treasurer’s Report was submitted and discussed. Amy Peck moved, seconded by Stefanie Crawford, that the Treasurer’s Report be approved. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
DIRECTOR’S REPORT
Director Edwards gave the following reports:
Trustees discussed final building construction/remodel designs and costs. Due to concerns about economic instability and cost increases due to tariffs, trustees believe the project should be delayed until conditions improve. Director Edwards advised that most of the site testing performed recently will be valid for several years. Engberg Anderson will also be able to update costs annually. Trustees will continue to monitor the situation.
River City Roofing resubmitted a proposal for roof repair at the request of Director Edwards. The cost for the metal roof repair is $13,500 and the cost for the EPDM repair is $11,500. Director Edwards signed the proposal and RCR is set to begin repairs as soon as weather and scheduling permits.
After reviewing submitted trustee applications, board members decided to defer a decision on making an appointment until additional expected applications are received. Discussion will resume at the May board meeting.
Director Edwards is discussing several job reassignments with staff. The goal is to distribute more tasks to clerks and to allow more staff time to produce programming and marketing materials.
Funding for Illinois libraries is encountering several challenges with the elimination of the Institute of Museum and Library Sciences and from legal challenges to the current E-Rate funding structure. Interlibrary delivery services and OCLC access in Illinois is largely funded through the IMLS. The loss of those monies could result in diminished capacity to support delivery and cataloging services. E-Rate funding is responsible for a 90% discount for internet access in the Peoria Heights Public Library. If E-Rate is reduced or eliminated, it will result in a much larger outlay of funds to maintain internet access.
PRESIDENT’S REPORT
Due to several expected absences for the next regular board meeting on May 13, President Tom Horstmann proposed rescheduling the meeting to May 20. After discussion, trustees agreed to the proposed schedule adjustment.
NEW BUSINESS
The next meeting will be held Tuesday, May 20, 2025 in the Local History Room.
PUBLIC COMMENTS
No one from the public was present to offer comments.
ADJOURNMENT
With no further business to discuss, Tom Horstmann adjourned the meeting at 5:39 p.m.
May 20, 2025 Minutes
PEORIA HEIGHTS PUBLIC LIBRARY
REGULAR MEETING
May 20, 2025
The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on May 20, 2025 in the Local History Room. Tom Horstmann called the meeting to order at 4:41 p.m.
ROLL CALL: The following members answered the roll call: Tom Horstmann, Becci Bush, Lisa Reinholtz, Lisa Brown, Amy Peck, Patty Johnson and Stefanie Crawford.
Also present: Shawn Edwards, Director.
MINUTES: The minutes of the regular meeting of April 2025 were approved as printed.
PUBLIC COMMENTS: No one from the public was present to offer comments.
BILLS: After examining the bills, Becci Bush moved, seconded by Stefanie Crawford, that the bills be approved and paid. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Brown, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
APRIL TREASURER’S REPORT
May 20, 2025
HEIGHTS BANK CHECKING
BEGINNING BALANCE March 31, 2025......................................................... $1,031.38
INCOME
Transfer from savings 4/09..................... $30,000.00
Transfer from IL Funds 4/22.................. $22,780.00
TOTAL INCOME ........................................................ $52,780.00 $52,780.00
EXPENSES
Payroll .................................................... $9,863.07
Expenses ............................................. $81,153.56
TOTAL EXPENSES ................................ $91,016.63 $91,016.63
ENDING BALANCE April 30, 2025 $37,205.25
HEIGHTS BANK SAVINGS
BEGINNING BALANCE March 31, 2025................................................... $34,349.80
INCOME
Interest ........................................................... $0.00
TOTAL INCOME ............................................ $0.00 $0.00
EXPENSES
Transfer to Checking 4/09....................... $30,000.00
TOTAL EXPENSES ................................ $30,000.00 $30,000.00
ENDING BALANCE April 30, 2025 $4,349.80
ILLINOIS FUNDS MONEY MARKET
BEGINNING BALANCE March 31, 2025 $961,228.38
INCOME
Interest ................................................................... $3,480.29
TOTAL INCOME ......................................................... $3,480.29 $3,480.29
EXPENSES
Transfer to Checking 4/22 ..................................... $22,780.00
Transfer to Checking 4/29 ...................................... $5,350.00
TOTAL EXPENSES .................................................. $28,130.00 $28,130.00
ENDING BALANCE April 30, 2025 $936,578.67
E-PAY INVESTMENT
BEGINNING BALANCE March 31, 2025 $8,421.21
INCOME
Deposits....................................................................... $70.97
Interest ....................................................................... $30.75
Total Income .................................................................. $101.72 $101.72
EXPENSES
..................................................................................... $0.00 $0.00
ENDING BALANCE April 30, 2025 $8,523.13
E-PAY SETTLEMENT
BEGINNING BALANCE March 31, 2025 $1,000.00
INCOME
Deposit ....................................................................... $84.50
TOTAL INCOME .............................................................. $84.50 $84.50
EXPENSES
Service Charge ............................................................ $10.46
Withdrawal .................................................................. $74.04
TOTAL EXPENSES ......................................................... $84.50 $84.50
ENDING BALANCE April 30, 2025 $1000.00
HICKORY POINT BANK MONEY MARKET
BEGINNING BALANCE March 31, 2025 $5,672.41
INCOME
Interest 3/31 ......................................................... $10.02
TOTAL INCOME .............................................................. $10.02 $10.02
ENDING BALANCE April 30, 2025 $5,682.43
HICKORY POINT BANK CD
BEGINNING BALANCE March 31, 2025 $331,326.60
INCOME
Interest .................................................................. $0.00
TOTAL INCOME ................................................................ $0.00 $0.00
ENDING BALANCE April 30, 2025 $331,326.60
TREASURER’S REPORT: The March Treasurer’s Report was submitted and discussed. Lisa Reinholtz moved, seconded by Amy Peck, that the Treasurer’s Report be approved. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Brown, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
DIRECTOR’S REPORT
Director Edwards gave the following reports:
River City Roofing made repairs to both the metal and EPDM portions of the roof. Images from their work show extensive sealing work in both sections.
Director Edwards spoke with Engberg Anderson about the board delaying work to the building remodel/construction project due to economic instability. EA has encountered similar delays with some of their other clients. EA is still available for consulting when our project resumes.
Board members reviewed and discussed trustee applications for the open position after the end of Tom Horstmann’s term. Becci Bush moved, seconded by Stefanie Crawford, to appoint Jayne Metz to the open trustee position. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Brown, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
Trustees discussed the lease renewal on the Shirley Armstrong whale sculpture. Renewal terms are $1000/year. The library would also need to keep insurance on the sculpture at $500/year. Trustees would like to use the space for expanded garden space or art more closely associated with the library. Stefanie Crawford moved, seconded by Lisa Brown, to not renewal the sculpture lease. ROLL CALL VOTE: Ayes: Tom Horstmann, Becci Bush, Lisa Brown, Lisa Reinholtz, Amy Peck, Patty Johnson and Stefanie Crawford. No Nays, motion carried.
Director Edwards is subscribing to HR Source, a service providing human resources assistance to businesses. RAILS is affiliated with HR Source and is offering a discounted rate on membership.
Mary Anne is now doing more PR/marketing and adult programming for the library. Marisa is taking over Mary Anne’s interlibrary loan tasks.
The Peoria Heights Fine Art Fair was held on Saturday, May 10 and Sunday, May 11. Krissy and Mary Anne staffed a children’s art booth on Saturday. Director Edwards also volunteered at the fair.
The Summer Reading Challenge starts June 2 with a foam party kickoff. Registration began last week.
PRESIDENT’S REPORT
Tom Horstmann briefly spoke about his years on the library board and his hopes for the library’s future.
NEW BUSINESS
The next meeting will be held Tuesday, June 10, 2025 in the Local History Room.
PUBLIC COMMENTS
No one from the public was present to offer comments.
ADJOURNMENT
With no further business to discuss, Tom Horstmann adjourned the meeting at 5:56 p.m.
June 10, 2025 Minutes
PEORIA HEIGHTS PUBLIC LIBRARY
REGULAR MEETING
June 10, 2025
The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on June 10, 2025 in the Local History Room. Amy Peck called the meeting to order at 4:36 p.m.
ROLL CALL: The following members answered the roll call: Amy Peck, Lisa Reinholtz, Lisa Brown, Patty Johnson and Jayne Metz.
Absent: Becci Bush and Stefanie Crawford.
Also present: Shawn Edwards, Director.
MINUTES: The minutes of the regular meeting of May 2025 were approved as printed.
PUBLIC COMMENTS: No one from the public was present to offer comments.
BILLS: After examining the bills, Lisa Reinholtz moved, seconded by Patty Johnson, that the bills be approved and paid. ROLL CALL VOTE: Ayes: Amy Peck, Lisa Brown, Lisa Reinholtz, Patty Johnson and Jayne Metz. No Nays, motion carried.
MAY TREASURER’S REPORT
May 20, 2025
HEIGHTS BANK CHECKING
BEGINNING BALANCE April 30, 2025............................................................ $(-37,205.25)
INCOME
Transfer from IL Funds 6/1....................... $5,350.00
Transfer from IL Funds 6/13.................. $34,663.55
Transfer from IL Funds 6/23 ................. $40,000.00
TOTAL INCOME ........................................................ $80,013.55 $80,013.55
EXPENSES
Payroll .................................................. $20,605.68
Expenses ............................................. $26,423.76
TOTAL EXPENSES ................................ $47,029.44 $47,029.44
ENDING BALANCE May 31, 2025 $(-4,221.14)
HEIGHTS BANK SAVINGS
BEGINNING BALANCE April 30, 2025...................................................... $4,349.80
INCOME
Interest ........................................................... $0.00
TOTAL INCOME ............................................ $0.00 $0.00
EXPENSES
........................................................................ $0.00
TOTAL EXPENSES ......................................... $0.00 $0.00
ENDING BALANCE May 31, 2025 $4,349.80
ILLINOIS FUNDS MONEY MARKET
BEGINNING BALANCE April 30, 2025 $936,578.67
INCOME
Interest ................................................................... $3,379.86
TOTAL INCOME ......................................................... $3,379.86 $3,379.86
EXPENSES
Transfer to Checking 6/13 ..................................... $34,663.55
Transfer to Checking 6/23 .................................... $40,000.00
TOTAL EXPENSES .................................................. $74,663.55 $74,663.55
ENDING BALANCE May 31, 2025 $865,294.98
E-PAY INVESTMENT
BEGINNING BALANCE April 30, 2025 $8,523.13
INCOME
Deposits..................................................................... $258.79
Interest ....................................................................... $32.55
Total Income .................................................................. $291.34 $291.34
EXPENSES
..................................................................................... $0.00 $0.00
ENDING BALANCE May 31, 2025 $8,814.47
E-PAY SETTLEMENT
BEGINNING BALANCE April 30, 2025 $1,000.00
INCOME
Deposit ..................................................................... $272.78
TOTAL INCOME ............................................................ $272.78 $272.78
EXPENSES
Service Charge ............................................................ $10.66
Withdrawal ................................................................ $262.12
TOTAL EXPENSES ....................................................... $272.78 $272.78
ENDING BALANCE May 31, 2025 $1000.00
HICKORY POINT BANK MONEY MARKET
BEGINNING BALANCE April 30, 2025 $5,682.43
INCOME
Interest 3/31 ......................................................... $10.04
TOTAL INCOME .............................................................. $10.04 $10.04
ENDING BALANCE May 31, 2025 $5,692.47
HICKORY POINT BANK CD
BEGINNING BALANCE April 30, 2025 $331,326.60
INCOME
Interest .................................................................. $0.00
TOTAL INCOME ................................................................ $0.00 $0.00
ENDING BALANCE May 31, 2025 $331,326.60
TREASURER’S REPORT: The May Treasurer’s Report was submitted and discussed. Lisa Reinholtz moved, seconded by Lisa Brown, that the Treasurer’s Report be approved. ROLL CALL VOTE: Ayes: Amy Peck, Lisa Brown, Lisa Reinholtz, Patty Johnson and Jayne Metz. No Nays, motion carried.
DIRECTOR’S REPORT
Director Edwards gave the following reports:
Recent rains have tested the roof repair work performed last month. One leak in the staff work area appears to still be active, and possibly a second one in the meeting room. Director Edwards will continue to evaluate the repair during subsequent rains.
The meeting room is a space that could use some improvements outside of a more extensive remodel. Easier to move nesting tables could be purchased improving the ability of meeting room users to arrange tables. A chair rail should be installed to prevent damage from tables and chairs. Walls can be washed and small repairs made to trims and moldings. Director Edwards will research contractors, prices, etc.
Illinois House Bill 1910 requires public libraries to have opioid antagonist medications and staff trained to use them. The Illinois House and Senate have both approved the measure. It is awaiting the governor’s signature, but he is expected to approve it, too.
Director Edwards is investigating whether Marisa’s job duties can be expanded to take advantage of her social work degree. While the library is unable to offer counseling services, Marisa could provide some expert information referrals to community members.
A donation of $1200 was received from Helping Hands thrift store.
The summer reading challenge began on June 2. Registrations have already surpassed last year. The final party is on July 1 in the library. Board members are requested to volunteer for the carnival if they are available.
PRESIDENT’S REPORT
There was no president’s report for June.
NEW BUSINESS
The next meeting will be held Tuesday, July 8, 2025 in the Local History Room.
PUBLIC COMMENTS
No one from the public was present to offer comments.
ADJOURNMENT
With no further business to discuss, Amy Peck adjourned the meeting at 5:22 p.m.
July 8, 2025, 2025 Agenda
PEORIA HEIGHTS PUBLIC LIBRARY
REGULAR MEETING
July 8, 2025
The regular meeting of the Board of Trustees of the Peoria Heights Public Library was held on July 8, 2025 in the Local History Room. Amy Peck called the meeting to order at 4:31 p.m.
ROLL CALL: The following members answered the roll call: Amy Peck, Becci Bush, Lisa Reinholtz, Lisa Brown, Patty Johnson, Stefanie Crawford and Jayne Metz.
Also present: Shawn Edwards, Director.
MINUTES: The minutes of the regular meeting of June 2025 were approved as printed.
PUBLIC COMMENTS: No one from the public was present to offer comments.
BILLS: After examining the bills, Becci Bush moved, seconded by Patty Johnson, that the bills be approved and paid. ROLL CALL VOTE: Ayes: Amy Peck, Becci Bush, Lisa Brown, Lisa Reinholtz, Patty Johnson, Stefanie Crawford and Jayne Metz. No Nays, motion carried.
JUNE TREASURER’S REPORT
July 8, 2025
HEIGHTS BANK CHECKING
BEGINNING BALANCE May 31, 2025............................................................ $(-4,221.14)
INCOME
Transfer from IL Funds .......................... $20,000.00
Transfer from Savings 6/18................... $30,000.00
Replacement Tax ................................... $7,952.64
Transfer from Savings 6/27..................... $4,349.80
Donation ................................................. $1,451.33
Fees, Copy machine ............................... $1,105.30
Misc. Income ............................................. $323.87
TOTAL INCOME ........................................................ $65,182.94 $65,182.94
EXPENSES
Payroll .................................................. $20,577.47
Expenses ............................................... $8,575.88
TOTAL EXPENSES ................................ $29,153.35 $29,153.35
ENDING BALANCE June 30, 2025 $11,230.98
HEIGHTS BANK SAVINGS
BEGINNING BALANCE May 31, 2025...................................................... $4,349.80
INCOME
Richwoods Real Estate 6/17 ................ $218,619.51
Interest ......................................................... $22.53
TOTAL INCOME ................................. $218,642.04 $218,642.04
EXPENSES
Transfer to Checking 6/18....................... $30,000.00
Transfer to Checking 6/27 ........................ $4,349.80
TOTAL EXPENSES ................................ $34,349.80 $34,349.80
ENDING BALANCE June 30, 2025 $188,642.04
ILLINOIS FUNDS MONEY MARKET
BEGINNING BALANCE May 31, 2025 $865,294.98
INCOME
Replacement tax transfer 6/30 ................ $13,853.48
Replacement tax transfer 6/30 ................. $7,952.64
Interest .................................................... $3,084.43
TOTAL INCOME .................................... $24,890.55 $24,890.55
EXPENSES
................. Transfer to Heights Bank checking ......... $20,000.00
TOTAL EXPENSES ................................ $20,000.00 $74,663.55
ENDING BALANCE June 30, 2025 $870,185.33
E-PAY INVESTMENT
BEGINNING BALANCE May 31, 2025 $8,814.47
INCOME
Deposits......................................................... $88.26
Interest ......................................................... $32.31
TOTAL INCOME .......................................... $120.57 $120.57
EXPENSES
TOTAL EXPENSES ...................................... $0.00 $0.00
ENDING BALANCE June 30, 2025 $8,935.04
E-PAY SETTLEMENT
BEGINNING BALANCE May 31, 2025 $1,000.00
INCOME
Deposit ....................................................... $113.30
TOTAL INCOME ........................................ $113.30 $113.30
EXPENSES
Service Charge ............................................. $11.76
Withdrawal ................................................ $101.54
TOTAL EXPENSES .................................... $101.54 $113.30
ENDING BALANCE June 30, 2025 $1000.00
HICKORY POINT BANK MONEY MARKET
BEGINNING BALANCE May 31, 2025 $5,692.47
INCOME
Interest 3/31 ................................................. $10.39
TOTAL INCOME .......................................... $10.39 $10.39
ENDING BALANCE June 30, 2025 $5,702.85
HICKORY POINT BANK CD
BEGINNING BALANCE May 31, 2025 $331,326.60
INCOME
Interest ........................................................... $0.00
TOTAL INCOME ............................................ $0.00 $0.00
ENDING BALANCE June 30, 2025 $331,326.60
TREASURER’S REPORT: The June Treasurer’s Report was submitted and discussed. Stefanie Crawford moved, seconded by Lisa Reinholtz, that the Treasurer’s Report be approved. ROLL CALL VOTE: Ayes: Amy Peck, Becci Bush, Lisa Brown, Lisa Reinholtz, Patty Johnson, Stefanie Crawford and Jayne Metz. No Nays, motion carried.
DIRECTOR’S REPORT
Director Edwards gave the following reports:
The annual report to the Illinois State Library was submitted last month. Director Edwards discussed statistics in the report including increases in patron traffic and library cards. There was a slight decrease in number of total checkouts and a small increase in e-book and e-audio checkouts.
FY2025 Per Capita Grant award letter was received. Funds will be sent out later this year.
Director Edwards presented preliminary graphics ideas for a redesign of the library logo. Staff opinions are generally favorable to the same handful of ideas.
This year’s summer reading challenge concluded with higher registration and completion numbers. Total registration was 192 children with 134 completing the challenge.
Adult summer reading club starts in July. Participants report on number of hours read with gift certificates to local businesses presented as prizes.
The library will have a booth at Riverfront Pridefest on Saturday, July 19.
Junior Chefs Cooking School has two sessions this year. The first session is July 28 to August 1. The second session is August 4 to August 8.
Safe Sitter Class is scheduled for Friday, July 11.
PRESIDENT’S REPORT
There was no president’s report for June.
NEW BUSINESS
The next meeting will be held Tuesday, August 12, 2025 in the Local History Room.
PUBLIC COMMENTS
No one from the public was present to offer comments.
EXECUTIVE SESSION
At 5:20 p.m., Patty Johnson moved, seconded by Lisa Brown to move into closed Executive Session to discuss 2C1 – Personnel (evaluation of Director Shawn Edwards). ROLL CALL VOTE: Ayes: Amy Peck, Becci Bush, Lisa Reinholtz, Lisa Brown, Patty Johnson, Stefanie Crawford and Jayne Metz. No Nays, motion carried. Director Edwards left the room to allow for board discussion. At 5:35 p.m., Director Edwards was invited to return to the meeting. Discussion and comments followed by the Board and Director.
At 5:40 p.m., Amy Peck moved, seconded by Lisa Reinholtz to return to open session. ROLL CALL VOTE: Ayes: Amy Peck, Becci Bush, Lisa Reinholtz, Lisa Brown, Patty Johnson, Stefanie Crawford and Jayne Metz. No Nays, motion carried.
Stefanie Crawford moved, seconded by Becci Bush to approve a 4.0% raise for Director Edwards. ROLL CALL VOTE: Ayes: Amy Peck, Becci Bush, Lisa Reinholtz, Lisa Brown, Patty Johnson, Stefanie Crawford and Jayne Metz. No Nays, motion carried.
ADJOURNMENT
With no further business to discuss, Amy Peck adjourned the meeting at 5:42 p.m.
Aug 12, 2025, 2025 Agenda
PEORIA HEIGHTS PUBLIC LIBRARY
BOARD MEETING
August 12, 2025, 4:30 p.m.
-
CALL TO ORDER/ROLL CALL
-
MINUTES OF PREVIOUS MEETING
-
PUBLIC COMMENTS
IV. BILLS
V. TREASURER’S REPORT
VI. DIRECTOR’S REPORT
Meeting Room Updates
Exterior Window Re-sealing
HVAC Company Search
Public Computer Downtime
Mowing Service Change
Sculpture Move
Books & Bricks & Bites – Monday, August 25 - 5:30 p.m.
VII. PRESIDENT’S REPORT
VIII. NEW BUSINESS
Next Meeting – Tuesday, September 9, 2025 – 4:30 p.m.
IX. PUBLIC COMMENTS
X. ADJOURNMENT
Sept 9, 2025, 2025 Agenda
PEORIA HEIGHTS PUBLIC LIBRARY
BOARD MEETING
September 9, 2025, 4:30 p.m.
I. CALL TO ORDER/ROLL CALL
II. MINUTES OF PREVIOUS MEETING
III. PUBLIC COMMENTS
IV. BILLS
V. TREASURER’S REPORT
VI. DIRECTOR’S REPORT
Meeting Room Updates
Proposals for Exterior Window Repair
Mowing/Landscaping and Snow Removal
Maturity of Certificate of Deposit – September 21, 2025
FY2024-25 Audit
Per Capita Grant Award
Staff Update
National Library Card Signup Month
VII. PRESIDENT’S REPORT VIII. NEW BUSINESS
Next Meeting – Tuesday, October 14, 2025 – 4:30 p.m.
IX. PUBLIC COMMENTS
X. ADJOURNMENT